Microsoft® Access® for Office 365™: Part 2
Course Description Overview
Your training and experience using Microsoft® Access® has given you basic database management skills, such as creating tables, designing forms and reports, and building queries. In this course, you will expand your knowledge of relational database design; promote quality input from users; improve database efficiency and promote data integrity; and implement advanced features in tables, queries, forms, and reports. Extending your knowledge of Access will result in a robust, functional database for your users.
This course is the second part of a three-course series that covers the skills needed to perform database design and development in Access.
- Microsoft® Access® for Office 365™: Part 1 : Focuses on the design and construction of an Access database —viewing, navigating, searching, and entering data in a database, as well as basic relational database design and creating simple tables, queries, forms, and reports.
- Microsoft® Access® for Office 365™: Part 2 (this course): Focuses on optimization of an Access database, including optimizing performance and normalizing data; data validation; usability; and advanced queries, forms, and reports.
- Microsoft® Access® for Office 365™: Part 3 : Focuses on managing the database and supporting complex database designs , including import and export of data; using action queries to manage data; creating complex forms and reports; macros and Visual Basic for Applications (VBA); and tools and strategies to manage, distribute, and secure a database.
This course may be a useful component in your preparation for the Microsoft Access Expert (Microsoft 365 Apps and Office 2019): Exam MO-500 certification exam.
In this course, you will optimize an Access database.
You will:
- Provide input validation features to promote the entry of quality data into a database.
- Organize a database for efficiency and performance, and to maintain data integrity.
- Improve the usability of Access tables.
- Create advanced queries to join and summarize data.
- Use advanced formatting and controls to improve form presentation.
- Use advanced formatting and calculated fields to improve reports.
To ensure your success in this course, it is recommended you have completed Microsoft® Access® for Office 365™: Part 1 or possess equivalent knowledge.
It is also suggested that you have end-user skills with any current version of Windows, including being able to start programs, switch between programs, locate saved files, close programs, and use a browser to access websites. You can obtain this level of skills and knowledge by taking the following United States Career Campus course, or any similar courses in general Microsoft Windows skills:
- Using Microsoft® Windows® 10 (Second Edition)
- Microsoft® Windows® 10 Professional or Enterprise
- Microsoft® 365 license (which provides the Microsoft Office apps)
NOTE: The Microsoft 365 plan you use depends on the licensing available in your environment. Note that some Microsoft 365 plans do not include Access, so make sure you use one of the plans that includes the Access application.
NOTE: To keep an Office 365 application activated, a user must remain signed into a Microsoft account from within the application. If you log out of an Office application, all Office applications will be deactivated, and the application's feature set will be severely limited—preventing users from creating and saving files, for example. Therefore, if you are setting up classroom computers for students to use, you must have a valid Microsoft account for each computer.
- If necessary, software for viewing the course slides. (Instructor machine only.)
For this course, you will need one computer for each student and one for the instructor. Each computer will need the following minimum hardware configurations:
- 1 gigahertz(GHz) 64-bit (x64) processor.
- 4 gigabyte (GB) of Random Access Memory (RAM).
- 32 GB available storage space.
- Monitor capable of a screen resolution of at least 1280 × 1024 pixels, at least a 256-color display, and a video adapter with at least 4 MB of memory.
- Keyboard and mouse (or other pointing device).
- Fast Ethernet (100 Mb/s) adapter or faster and cabling to connect to the classroom network.
- IP addresses that do not conflict with other portions of your network.
- Internet access (contact your local network administrator).
- (Instructor computer only) A display system to project the instructor's computer screen.
Lesson 1: Promoting Quality Data Input
Topic A: Restrict Data Input Through Field Validation
Topic B: Restrict Data Input Through Forms and Record Validation
Lesson 2: Improving Efficiency and Data Integrity
Topic A: Data Normalization
Topic B: Associate Unrelated Tables
Topic C: Enforce Referential Integrity
Lesson 3: Improving Table Usability
Topic A: Create Lookups Within a Table
Topic B: Work with Subdatasheets
Lesson 4: Creating Advanced Queries
Topic A: Create Query Joins
Topic B: Create Subqueries
Topic C: Summarize Data
Lesson 5: Improving Form Presentation
Topic A: Apply Conditional Formatting
Topic B: Create Tab Pages with Subforms and Other Controls
Lesson 6: Creating Advanced Reports
Topic A: Apply Advanced Formatting to a Report
Topic B: Add a Calculated Field to a Report
Topic C: Control Pagination and Print Quality
Topic D: Add a Chart to a Report